Deadline: July 3, 2020
The Carter Center is an internationally recognized Non-Governmental Organization that has helped to improve life for people in more than 80 countries by resolving conflicts; advancing democracy, human rights, and economic opportunity; preventing disease; and improving mental health care. The Carter Center Democracy Program is currently seeking a qualified candidate for the following post for immediate employment:
Position: Finance Officer
Reports to: Democracy Program Project Lead
The Finance Officer is responsible for the financial management of large sub grant to one partner and for the accounts of the Democracy Program itself and will liaise with the broader Carter Center Financial Team to ensure smooth running compliance with all carter Center operating Procedures.
The FO will have responsibility for day-to-day financial operation of the program and ensuring the timely submission of financial records to the Carter Center office in Atlanta. Also for overseeing the sub grant and working with our partner’s FO to ensure the establishment of accounting and procurement procedures in line with donor expectations and policies, adherence to these, timely and accurate financial reporting, and capacity building of the financial staff of the partner.
The FO will also assist the Project Lead in carrying out her duties and support training and other program activities. This appointment is initially for 6 months duration but may be renewed next year subject to funding.
A. Provide accounting support to all Carter Center Liberia Democracy Program
activities while assuring compliance with internal controls, donor regulations, and budget restrictions.
B. Prepare financial advances filling in payment vouchers
C. Reconcile receipts against advances
D. Manage accounting records to ensure accuracy, completeness, conformance to reporting and procedural standards, and proper documentation and report
discrepancies to thee Election Expert.
E. Prepare vendor invoices for payment using a three-way match (P.O., Invoice, Delivery/acceptance by Project Lead)
F. Reconcile bank and petty cash amounts on a weekly basis with the Project Lead
G. Prepare the monthly reconciliation of the cash budget to accompany wire requests for Project Lead review and approval and transmission to TCC Atlanta.
H. Prepare the monthly bank reconciliation.
I. Report cash status to the Project Lead.
J. Maintain a complete file for monthly accounting transactions, cash counts, bank reconciliations.
K. Liaise with the Carter Center’s Financial and Logistics team where appropriate, and bring any issues they have to the attention of the Project Lead.
Sub Grant responsibilities:
L. Work alongside the subgrant partners and coach the Finance Officer in fulfillment
of his duties.
M.Support the sub grant partners in financial matters when needed.
N. Conduct training on financial matters for sub grant partners as required.
O. Check the sub grant partners’ accounts on a monthly basis for accuracy, correct invoices, and payment vouchers. Ensure that all expenditures are in line with the sub-grant budget unless expressly allowed by the Project Lead.
P. Track the individual budget lines of the sub grant for over and underspends and report these on a monthly basis to the Project Lead.
Other Project related activities:
Q. Assist in creating charts and tables to track partners’ citizen observation activities as required.
R. Assist in preparation of materials for training as required.
S. Assist in logistics, human resources management, and office management as required
T. Assist in any other way that might be required
The Finance Officer will possess:
A Bachelor’s Degree in Accounting, Business, or other relevant fields. 2-5 years’ experience in financial management or bookkeeping
Knowledge and understanding of financial management and systems.
Preferred experience working with an international organization, in particular, familiarity with donor regulations.
Solid experience of work with windows based computer software particularly with Excel
Experience in working with QuickBooks
The proven ability to communicate well both in written and oral forms, function independently and in team settings, and work effectively with diverse groups of people.
The ability to coach and mentor partner finance officers whilst respecting organizational boundaries
Proven ability with oversight of financial bookkeeping
HOW TO APPLY
Deadline for Application: Midnight, July 3, 2020. Interviews will be held the following week. Send your resume and a short cover letter expressing your interest by email only to: firstname.lastname@example.org